Mayor / Councillor invitations
The Mayor and Councillors value opportunities to engage with the community and attend events across the Rural City of Wangaratta.
If you would like to invite the Mayor or Councillors to attend your event, please complete the online request form below.
To assist us in considering your request and preparing an appropriate briefing, please provide as much detail as possible regarding the event, expected attendees and any involvement requested.
Important: Requests should be submitted at least four (4) weeks prior to the event date. Requests submitted with less than four weeks' notice will still be considered; however, attendance by the Mayor or Councillors cannot be guaranteed due to existing commitments and scheduling requirements.
Before you submit
Please have the following information available:
- Event date, time and location
- Organisation and contact details
- Expected attendance numbers
- Event purpose and significance
- Details of any VIPs or dignitaries attending
- Whether Council has provided financial support, in-kind assistance or resources to support the event
- Whether a speech, presentation, opening or award presentation is requested (recommended)
- Event program or run sheet (if available)
- Media and photography arrangements
VIP and Protocol Requirements
If your event includes VIPs or dignitaries, please provide these details in your request.
Examples include:
- Federal or State Ministers
- Members of Parliament
- Local Members
- Senators
- Other Mayors or Councillors
- Senior Government Officials
- Board Chairs or Chief Executive Officers
- Individuals whose attendance may affect the order of proceedings or protocol arrangements
What happens next?
1. Submit your request
Complete and submit the online invitation form, ensuring you provide as much detail as possible about your event and any involvement requested from the Mayor or Councillors.
Providing detailed information helps Council assess your request, prepare briefings and reduce the need for additional follow-up.
Submit Invitation Request
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2. Review and follow-up
A member of Council's Executive Services team will review your request, acknowledge receipt of the invitation and contact you if any additional information or clarification is required.
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3. Attendance confirmation
We will contact you by the nominated RSVP date to advise whether the Mayor and/or Councillors are able to attend. At this stage we will also confirm any dietary requirements, speaking arrangements, presentation responsibilities and other formal involvement requested.
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4. Your event
Once attendance is confirmed, the Mayor and/or Councillor(s) will participate in your event as agreed. Please advise Council of any changes to the event program, venue, timing, key attendees or requested involvement so arrangements can be updated accordingly.